Village Place Community Association

Minutes - September 2003 Board Meeting

Oct 06, 2003

MINUTES OF A MEETING OF
THE BOARD OF DIRECTORSOF
VILLAGE PLACE COMMUNITY ASSOCIATION, INC.

On Thursday, September 18, 2003, a meeting of the Board of Directors of the Village Place Community Association, Inc. was held at 11315 Lakeside Place Drive. President Purtell opened the meeting at 7:05 P.M.

The following Directors were present:
Rich Purtell President
Jim Carlton Director
Herschel Vinyard Director
Bill Burgett Director
Christian von Glasow Vice-President

The following Directors were absent:
Duncan Parks Treasurer
Al Thomas Secretary

Also present was Cindy Yeglin, representative from the Management Company, Pam Holm, candidate for Council Position 5, and residents Lisa Garcia, Mr. & Mrs. Dittmore, and Carla Thompson.

The first item on the agenda was a review of the security report for the month.

Pam Holm introduced herself as a candidate for City Council, District G and explained her ideas for the area if elected.

Mr. & Mrs. Dittmore attended the meeting, so as to notify the Board of problems with the Westside Tennis Club. They noted that 18-wheelers are parked in the neighborhood?’s streets, blocking traffic, excessive trash accumulation at the center, and parking on the streets during tournaments blocking traffic.

They requested permission to circulate a petition to be submitted to the Westside Tennis Club and City Council detailing the problems. The Board agreed a petition was the next step, as a letter had already been sent to Westside from the Association with no response.

Ms. Garcia reported on the upcoming Halloween Party and requested the Association look into recycling for the neighborhood.

Ms. Carla Thompson volunteered to serve on the Board and asked that her name be placed on the ballot.

Next on the agenda was the reading of the August 21, 2003 meeting minutes. A motion was made by Director Vinyard and seconded by Director Burgett and approved by all:

VOTED: to approve the August 21, 2003 minutes as submitted.

FINANCIAL REPORT
President Purtell asked if there were any questions concerning expenditures for September. There being no questions, the expenditures were approved.

The Board reviewed the August financial statement.

The delinquency list for August was reviewed. Ms. Yeglin reported the 2003 maintenance fee was 99% collected.

The property at 11626 Cherry Knoll was discussed as it had been foreclosed on by the mortgage company. A motion was made by Director Vinyard and seconded by Director Burgett and approved by all:

VOTED: to write off as uncollectible $3829.79 on the property at 11626 Cherry Knoll as it had been foreclosed on by the mortgage company

It was noted the Director Parks was preparing a draft of the 2004 budget for the upcoming annual meeting.

OLD BUSINESS
Recreation Area
Pool
The Board reviewed proposals to sand and paint the wrought iron fence around the pool. It was agreed to delay the work until the spring and that the cost would be approximately $2400.

Tennis Courts
Ms. Yeglin presented a request from the Tennis Chairman to have the light fixtures cleaned. The cost was $320 and the board approved the expenditure.

The Board reviewed a proposal to install a root barrier around the trees at the court but felt the cost was too high and requested other bids.

Clubhouse
A proposal to powerwash the clubhouse building and sidewalks was reviewed. A motion was made by Director Von Glasow and seconded by Director Vinyard and approved by all:

VOTED: to allocate $500 to powerwash the clubhouse building, and walkways.

Landscaping
Director Vinyard reported he would be contacting Greenpros concerning the installation of winter color.

Architectural Control & Deed Restrictions
Deed Restrictions

The list of violations for the month was reviewed. Several properties were discussed:
1423 W. Brooklake ?– an architectural application had never been received on the improvements made on the home; board requested one final letter noting a great job was done on the repairs but an application was still needed for the record.

1807 Cedar Creek Ct. ?– satellite dish installed on fence; Board requested one more letter be sent to the owner notifying him of the problem and the need to relocate the dish.

11314 Riverview ?– trash on driveway; board agreed to send to the attorney as numerous notices had already been sent by the management company

11519 Lakeside Place Drive ?– storage of vehicle on driveway; board requested a notice be sent asking for a time span that the car will be parked on the driveway while mold removal was taking place in the home

Two applications were reviewed:
11611 Cherry Knoll ?– approved
11731 Highgrove ?– additional information needed as no plans were submitted

Website
Director Carlton reported there had only been ten responses thus far concerning the survey for the website. He noted that the response was in favor of a website, but not in favor of spending funds to maintain the site.

NEW BUSINESS
Director Burgett reported a resident felt he was being personally harassed by a Board member for walking a dog without a leash and in fact had been ticketed and fined. Director Burgett noted the resident was holding the Board responsible for such action.

Director Burgett also noted a complaint had been received concerning trash pick up at Askew at 5:30 a.m. causing a noise problem to residents that backed up to the school. Ms. Yeglin agreed to send a notice to the school requesting a later time for garbage pick-up.

It was agreed to allocate $350 for the upcoming Neighborhood Wine Tasting party.

Annual Meeting
It was noted that annual meeting was scheduled for October 9, 2003. President Purtell stated he would not seek reelection and Directors Parks, and Burgett would seek reelection. Other nominees were Anwer Hussain, and Carla Thompson.

There being no further business before the Board, the next meeting
was scheduled for October 9, 2003 at 7:30 P.M. at the clubhouse.
The meeting was adjourned at 8:36 P.M.


______________________________
Rich Purtell President